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Pre-departure information for PSA Volunteer Locums

This page offers some helpful tips to consider before heading to the Pacific.

Each individual locum is responsible for ensuring that they are able to practice in the country they intend to provide cover for. We strongly advise you to get in contact with the local team as soon as possible to plan your locum as there can be significant variation in the requirements across the Pacific.

In addition to the general advice below more detailed information relevant to each location can be found in the site guides at the bottom of the page. These guides have been compiled by previous locums in each location.

This page covers:

  • Indeminty, Visa and Registration
  • Important MPS cover information for New Zealanders
  • Question you might want to check with your local host contact
  • Communication
  • What to take
  • Travel alerts and safety
  • CPD
  • Feedback
  • Site Guides
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Indemnity, Visa & Registration

Organise relevant documentation early to avoid any last-minute questions.

Registration: Becoming registered to provide anaesthesia services can be quite complicated, depending upon the location. Be aware that collecting the required documents can take time. We strongly suggest you obtain a copy of your qualifications and passport signed by a Justice of the Peace (or equivalent) early, this has caused some delays in the past.

Visa & Registration: (if required) please discuss with the local team. As this is not paid employment a tourist-class visa is often appropriate.

Indemnity: is a requirement for your own protection and for many countries registration purposes.

  • Australian practitioners: adding the type of work to your indemnity can be quite straightforward although you often have to be very specific about the hospital you will be working within.
  • New Zealand: you can gain indemnity through Medical Protection Society (MPS) and equivalent organisations who will provide cover. We strongly suggest you ask for cover using this linked letter which covers many of the questions that they will ask you. You need to apply at least one month before because approval needs to be gained from MPS Head Office in London.

Important MPS Cover information for New Zealanders

There are several exclusions in the fine print of the MPS Humanitarian Cover which could appear to affect your role as an SMO locum. We encourage you to read the information shared below and use the provided letter template in your application. If you have an issue raised by MPS or a specific question, please contact the Global Health Committee via the NZSA. They may be able to contact the advisor who has worked with us in the past.

Covering an SMO as a voluntary locum in the Pacific was not the usual thing that MPS expected to cover. Members of the NZSA’s Global Health Committee have had many discussions with them explaining exactly what your role will be. The following information shares some key details from these discussions.

In 2022, after a review of their policy, they confirmed that:

Members will still be able to request humanitarian indemnity if they are not travelling with a specific organisation, provided they will not receive any employer or state indemnity for their voluntary work.

There was some concern that we could be involved with the care of tourists. However, after describing the environment we will work in, providing emergency and elective care to anyone who presents to the hospital, their decision was:

Treatment of people who are not from that country (e.g. tourists) who are involved in an accident or similar unplanned situation would be acceptable. Treatment of anyone who has travelled to that country specifically for treatment would not be included.

For those practising in Suva, there may be non-Fijians who are admitted for treatment as part of planned care. Often these are from Kiribati or one of the other Micronesia states. It has been very difficult to explain this to MPS, and I suggest that when these patients present, we ‘assist’ a local Anaesthetist with their care rather than be the lead SMO.

Pregnant patients are one of the key exclusions on the policy. However, the underwriting team at MPS made a decision which allows us to look after the anaesthetic care of the pregnant patient, as this is not directly related to the routine care of the pregnancy itself. This is based on the following scenarios:

General Anaesthesia duties

  • Preoperative assessment of acute and elective patients
  • Anaesthesia for acute and elective cases presenting at secondary and tertiary facilities within the Pacific
  • Assisting visiting teams where needed to optimise care but primary role is to routine care of local populations
  • Teaching and supervising junior staff working within these roles
  • Post-operative care within HDU/ICU environments

Obstetric Anaesthesia

  • Pre-operative assessment of acute (common) and elective (uncommon) obstetric cases
  • Provide advice and support for pre-operative management of Obstetric emergencies such as Pre-eclampsia
  • Provide General or Regional Anaesthesia for acute/elective Caesarean section
  • Provide regional anaesthesia/sedation for assisted delivery
  • Teaching and supporting junior anaesthetists in this field

Other

  • Support High-dependency / Intensive Care units where needed
  • Provide support to hospital trauma teams and cardiac arrest teams (all within the hospital)

The precise statement from the underwriting team was:

Anaesthetist providing anaesthesia to pregnant patients

This would be allowed [on humanitarian membership] as this isn’t associated with the management of a pregnancy. The anaesthetist should only be providing anaesthesia to the patient, which is within their scope and area of expertise.

This should be viewed the same as an anaesthetist providing anaesthesia to a patient who needs surgery for a broken leg; they aren’t performing surgery on the leg, they are providing anaesthesia to the patient to ensure the surgery can performed by a Trauma surgeon.

In this scenario, the anaesthetist’s role is not associated with the management of a pregnancy, as an Obstetrician / Gynaecologist would be managing the pregnancy.

We encourage you to use this template letter for your application to MPS for indemnity approval.

Download the template

 

Getting in touch with your host contact

The local teams will be working hard to ensure that everything runs smoothly for the visiting teams. The NZSA will try to ensure good communication between the locums and the hospitals, but be aware that sometimes replies to queries are quite slow.

Some questions you may want to ask:

  • What date/time/location will handover occur at the start and end of the week? (some locations take several days to reach)
  • Will any local anaesthetic staff remain?
  • What will the timetable and on-call requirements be?
  • Will there be any visiting international teams, or will it be the local operating schedule?
  • Any planned teaching/CME activities for junior staff?
  • Any local issues that we should be aware of before we arrive – specific equipment/drug shortages? (in very limited scenarios, this could be resolved by the locum teams bringing supplies)
  • Any recommendations on accommodation?

Communication apps and groups:

  • Your locum team: It helps to have a group chat set up with the other locums heading to the same place to work out logistics/rosters etc.
  • Bi-directional with your hosts: Your host country might use a different communication app (eg Viber is very common in Fiji), you might want to ask them what works best.
  • Internet connectivity: Hospitals may not have wifi, or it could be slow and unpredictable. You will need a form of internet connectivity for the week. We recommend checking the roaming charges with your cellular network provider. Local SIM cards are easily available and reasonably priced. Travelling data sims may also be an option to consider.

What to take:

Our priority is your safety and the safety of the local people where you will be working. The idea is to be as self-sufficient as possible with the least burden on the host. You MUST be self-sufficient in theatre.

Listed below are some generic items we recommend you take. A more detailed list suited to your location can also be found in your site guide at the bottom of the page. We do not recommend taking these items from your departments. Sometimes these can be accessed through company reps.

  • Scrubs (these are not provided locally)
  • Hats
  • Theatre Shoes
  • Tape! (used for everything from ETTs to IV dressings)
  • Pens (Biro and Permanent markers for syringes)
  • Labels (commonly used drugs, blank ones very useful – or white tape!)
  • Backpack to hold your everyday stuff at work
  • Masks (these will be available but consider a few N95s that fit you)
  • Crisis manual
  • Reusable coffee cup
  • Water Bottle
  • Snacks (chocolate is always a welcome gift for staff at 3pm!)
  • Your own non-perishable food items. The imported goods are not similar to home and are very expensive.
  • Lightweight cutlery/plate
  • Personal hygiene stuff

Other common things people have found useful to bring amongst the team:

  • Spinal / Block needles
  • Head torch for walking to the hospital at night
  • IV bungs
  • IV dressings
  • Paper and white tape
  • Portable pulse oximeter
  • Sterile gloves in smaller sizes for yourself
  • Stethoscope
  • All of the basic anaesthesia equipment is largely available. If you have certain preferred tools in your anaesthesia kit, we suggest bringing them with you.

To avoid a hefty customs charge, you may want to declare medical equipment as ‘for education’ rather than a donation.

Insect repellents: Recommendations from past volunteers include:

  • Check the status of Dengue before you go. Follow the advice on DEET and clothing
  • 2B Oil of Lemon Eucalyptus (made in Nelson, natural, also contains coconut oil, so nice and moisturising).  https://naturalinsectrepellent.nz/
  • Skin Technology Picardin 25% (smells nice and good strength). Stocked a few places online, including Macpac.

Travel alerts and safety

Check the Australian and New Zealand Travel alert websites in case there is anything extra you need to anticipate.

Samoa

There was a dengue fever outbreak in 2025. We recommend always wearing full sleeves and covered legs and travel with plenty of mosquito repellent. Dengue carrying mosquitoes (Aedes) are big and striped (tiger mosquitoes). They are mostly active during the day unlike the malaria carrying anopheles which are active at night.

Fiji

There is a rapid increase in HIV in Fiji. Please be extra careful with sharps and body fluid safety. HIV exposure kits are available in all Fijian hospitals.

CPD

The NZSA will email you a certificate of participation for CPD. Please ensure we have your correct email for this.

The NZSA is also in the process of organising a debrief/M&M programme following the locum. Depending upon ANZCA approval, we may also run a Cultural Safety activity based on your experiences in the Pacific.

The NZSA will keep in touch with you with dates and information for the above activities.

Feedback

The site guides linked below have been created by volunteers who have spent time in each location. We would be grateful for any help you can offer to update these after your visit.

The NZSA will also invite you to complete a survey shortly after your trip. This survey helps us develop this initiative and understand more about each location.

Please get in touch with the Global Health Committee via the NZSA office at nzsa@anaesthesia.nz

Site guides

Past locums have kindly written and updated the below site guides after volunteering in each location for the PSA meeting.

These guides are meant as a guide only to help future anaesthetists visiting to provide locum cover during the PSA meeting. Whilst best efforts are made to keep information as up to date things will change and we strongly encourage you to contact the hospital and undertake your own research before departing.

Authors of these guides and the NZSA are not responsible for any inaccuracies. If you see something that needs updating, please get in touch.

Download your site guide

Fiji

Kiribati

Samoa

Tuvalu

Vanuatu